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Tips to Solve Common Problems of Auto Numbering in Word

Date:2019-10-7 Author:Cordelia

The auto numbering in Word can help you to create a numbered list or add sequence to existing paragraphs automatically, which is very time-saving. But in practice, there’re some frequently happened problems can cause your inconvenience. Therefore, I’d like to share some useful tips to solve these problems in auto numbering.

1. How to Stop Auto Numbering

It the auto numbering has been activated, you can just click the flash icon before the number, choose Undo Automatic Numbering to stop it for this time, or choose Stop Automatically Creating Numbered Lists.

Tips to Solve Common Problems of Auto Numbering in Word

Alternately, you can toggle on/off the auto numbering by clicking FileOptionsProofingAutoCorrect Options…

Tips to Solve Common Problems of Auto Numbering in Word

Then checking or unchecking Automatic numbered lists in the AutoFormat As You Type tab.

Tips to Solve Common Problems of Auto Numbering in Word

2. How to Use Numbering Manually

If you’ve stopped the auto numbering in your Word document and still want to add numbered list to paragraphs, you can active numbering manually.

Switch to Home tab in Word, find the Numbering button. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. Then the button will turn grey.

Tips to Solve Common Problems of Auto Numbering in Word

After that, you can input the content in the document, and each paragraph will be added a sequence number automatically.

Tips to Solve Common Problems of Auto Numbering in Word

Or you can select existing paragraphs and hit Numbering button to add sequence numbers to them.

Tips to Solve Common Problems of Auto Numbering in Word

3. How to Change or Unify the Indents of the Number List

Sometimes the spaces between the sequence numbers and the text are various in different paragraphs. If you want to change or unify them, you can select the number list you want to adjust and right-click it, then choose Adjust List Indents… in the menu.

Tips to Solve Common Problems of Auto Numbering in Word

Make changes to the setting in the popping out window. For example, you can choose to Follow number with Nothing, or input/select a value of Text indent directly.

Tips to Solve Common Problems of Auto Numbering in Word

4. What if Number List becomes Discontinuous

You may also encounter a problem that the number list becomes discontinuous after deleting or modifying something.

For this situation, you just need to select these paragraphs with sequence numbers, and click the arrow beside Numbering to choose a template again.

5. How to Customize a Numbering Format

If you don’t want to choose any of the templates in the drop-down list or Numbering, you can definitely customize a new one.

Click the arrow beside Numbering to expand the menu and select Define New Number Format… at the bottom.

Tips to Solve Common Problems of Auto Numbering in Word

Then you can make your own choices in the popping out window, and hit OK to confirm it.

Tips to Solve Common Problems of Auto Numbering in Word

The customized numbered list will be added to your document directly.

6. How to Specify the Start Number of the List

If you don’t want a numbered list starts from 1, just click an existing list, and choose Set Numbering Value… in the drop-down menu of Numbering.

Tips to Solve Common Problems of Auto Numbering in Word

Enter a number under Set value to, and hit OK.

Tips to Solve Common Problems of Auto Numbering in Word

Then the numbered list will start from the specified number.

Tips to Solve Common Problems of Auto Numbering in Word

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