Microsoft Word is one of the indispensable office software for our office workers. Without it, we may not be able to perform many tasks. Therefore, the most basic requirement for clerks and office workers now is to be familiar with using Office software. Here, in order to improve your Word usage level, Sandra provides you with a complete list of Word shortcut commands. All the following Word shortcut keys are basically applicable to Word2019, Word2016, Word2013, Word2010, etc…all versions.
Most Common Shortcuts
Shortcut
Description
Alt+Q
Go to the Tell Me tab
Ctrl+O
Go to Open
Ctrl+S
Save the open document
Ctrl+W
Close the currently open document
Ctrl+X
Cut selected text.
Ctrl+C
Copy selected text.
Ctrl+V
Paste.
Ctrl+A
Select all contents of the page.
Ctrl+B
Bold highlighted selection.
Ctrl+I
Italic highlighted selection.
Ctrl+U
Underline the selected text.
Ctrl+[
Decrease selected font -1pts.
Ctrl+]
Increase selected font +1pts.
Ctrl+E
Aligns the line or selected text to the center of the screen.
Ctrl+L
Aligns the line or selected text to the left of the screen.
Ctrl+R
Aligns the line or selected text to the right of the screen.
Ctrl+Z
Undo last action.
Ctrl+Y
Redo the last action performed.
Function Keys
Shortcut
Description
F1
Open help
F2
Move text or graphics
F4
Repeat the last action performed
F5
Open the Find, Replace, and Go To window in Microsoft Word
F6
Switch between the document, task pane, status bar, and ribbon
F7
Displays the Editor task pane
F8
Extends the selection
F9
Updates the selected fields
F10
Turns KeyTips on or off
F11
Moves to the next field
F12
Displays the Save As dialog
Shift+Function Keys
Shortcut
Description
Shift+F1
Display the Reveal Formatting task pane.
Shift+F2
Copies the selected text or graphic
Shift+F3
Switch the text between upper case, lower case, and title case
Shift+F4
Repeats the last Find or Go To action
Shift+F5
Move the cursor to the location of the previous revision
Shift+F6
Switches between the document, ribbon, status bar, and task pane (After press F6)
Shift+F7
Displays the Thesaurus task pane
Shift+F8
Reduce the selection
Shift+F9
Switch between a selected field code and its result
Shift+F10
Open the context menu
Shift+F11
Go to the previous field
Shift+F12
Saves the document
Ctrl+Function Keys
Shortcut
Description
Ctrl+F1
Expand or collapse the ribbon
Ctrl+F2
Displays the print preview area on the Print tab in the Backstage view
Ctrl+F3
Cuts the selected content to the Spike
Ctrl+F4
Closes the current document
Ctrl+F6
Switches to the next document window when more than one document is open
Ctrl+F9
Insert an empty field
Ctrl+F10
Maximizes or restores the document window size
Ctrl+F11
Locks the current field
Ctrl+F12
Displays the Open dialog
Ctrl+Shift+Function Keys
Shortcut
Description
Ctrl+Shift+F3
Paste the contents of the Spike
Ctrl+Shift+F5
Displays the Bookmark dialog
Ctrl+Shift+F6
Switches to the previous document window when more than one document is open.
Ctrl+Shift+F7
Updates the linked information in a Word source document
Ctrl+Shift+F8, Press Arrow kyey
Turns extend selection mode on and off
Ctrl+Shift+F9
Unlinks the current field
Ctrl+Shift+F11
Unlocks the current field
Ctrl+Shift+F12
Displays the Print tab in the Backstage view
Alt+Function Keys
Shortcut
Description
Alt+F1
Moves to the next field
Alt+F3
Creates a new Building Block
Alt+F4
Closes Word
Alt+F5
Restores the document window size
Alt+F6
Moves from an open dialog box back to the document, for dialog boxes that support this behavior
Alt+F7
Finds the next spelling or grammatical error
Alt+F8
Displays the Macro dialog to create, run, edit, or delete a macro
Alt+F9
Switches between all field codes and their results
Alt+F10
Displays the Selection task pane
Alt+F11
Opens the Microsoft Visual Basic for Applications editor
Alt+Shift+Function Keys
Shortcut
Description
Alt+Shift+F1
Moves to the previous field
Alt+Shift+F2
Saves the document
Alt+Shift+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results
Alt+Shift+F10
Displays the menu or message for available actions
Alt+Shift+F12
Selects the Table of Contents button in the Table of Contents container when the container is active.
Ctrl+Alt+Function keys
Shortcut
Description
Ctrl+Alt+F1
Display Microsoft system information
Ctrl+Alt+F2
Displays the Open dialog
Open Tab in Toolbar
Shortcut
Description
Alt+F
Open the File page
Alt+G
Open the Design tab
Alt+H
Open the Home tab
Alt+M
Open the Mailings tab
Alt+N
Open the Insert tab
Alt+P
Open the Layout tab
Alt+R
Open the Review tab
Alt+S
Open the References tab
Alt+W
Open the View tab
Shortcut Keys for Documents
Shortcut
Description
Ctrl+N
Create a new document
Ctrl+O
Open a document
Ctrl+W
Close the document
Alt+Ctrl+S
Split document window
Alt+Shift+C /Alt+Ctrl+S
Undo split document window
Ctrl+S
Save the document
Work with Web Content
Shortcut
Description
Ctrl+K
Insert a hyperlink
Alt+Left arrow key
Go back one page
Alt+Right arrow key
Go forward one page
F9
Refresh the page
Print and Preview Documents
Shortcut
Description
Ctrl+P
Print the document
Arrow keys
Move around the preview page when zoomed in
Ctrl+Home
Move to the first preview page when zoomed out
Ctrl+End
Move to the last preview page when zoomed out
Page up or Page down
Move by one preview page when zoomed out
Alt+Ctrl+I
Switch to print preview
Check Spelling and View Changes in the Document
Shortcut
Description
Alt+R, C
Creat new comment
Alt+R, S
Open the Spelling&Grammar tab
Ctrl+Shift+E
Turn change tracking on or off
Alt+Shift+C
If the Review Pane is open, close it
Find, Replace, and Go to Specific Items in a Document
Shortcut
Description
Ctrl+F
Display the Navigation task pane
Ctrl+H
Display the Replace dialog
Ctrl+G
Display the Go To dialog
Alt+Ctrl+Z
Switch between the last four edited positions
Insert or Mark Table of Contents, Footnotes and Citations
Shortcut
Description
Alt+Shift+O
Mark a table of contents entry
Alt+Shift+I
Mark a table of authorities entry (citation)
Alt + Shift + F12, Spacebar
Choose citation options
Alt+Shift+X
Mark an index entry
Alt+Ctrl+F
Insert a footnote
Alt+Ctrl+D
Insert an endnote
Alt+Shift+>
Go to the next footnote
Alt+Shift+<
Go to the previous footnote
Alt+Q
Move to the Tell me or Search field
Switch to Another View of the Document
Shortcut
Description
Alt+Ctrl+P
Switch to page view
Alt+Ctrl+O
Switch to outline view
Alt+Ctrl+N
Switch to draft view
Alt+W, F
Switch to the Read Mode view
Delete Text and Graphics
Shortcut
Description
Backspace
Delete one character to the left
Ctrl+Backspace
Delete one word to the left
Delete
Delete one character to the right
Ctrl+Delete
Delete one word to the right
Ctrl+X
Cut the selected content to the Clipboard
Ctrl+Z
Undo the previous action
Ctrl+F3
Cut the selected content to the Spike
Set Character Format
Shortcut
Description
Ctrl+D
Display the Font dialog
Shift+F3
Switch the text between upper case, lower case, and title case
Ctrl+Shift+A
Change the text to all upper case
Ctrl+B
Apply bold formatting
Ctrl+U
Apply underline formatting
Ctrl+Shift+W
Apply underline formatting to the words, but not the spaces
Update the linked information in a Microsoft Word source document
F9
Update the selected fields
Ctrl+Shift+F9
Unlink a field
Shift+F9
Switch between a selected field code and its result
Alt+F9
Switch between all field codes and their results
Alt+Shift+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results
F11
Go to the next field
Shift+F11
Go to the previous field
Ctrl+F11
Lock a field
Ctrl+Shift+F11
Unlock a field
That’s all for today’s tutorial sharing, I suggest you save or bookmark it because skilled use of these shortcut keys can help you greatly improve your work efficiency and make your boss full of praise.
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