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Most Useful Microsoft Word Shortcuts

Date:2021-3-8 Author:Sandra

Microsoft Word is one of the indispensable office software for our office workers. Without it, we may not be able to perform many tasks. Therefore, the most basic requirement for clerks and office workers now is to be familiar with using Office software. Here, in order to improve your Word usage level, Sandra provides you with a complete list of Word shortcut commands. All the following Word shortcut keys are basically applicable to Word2019, Word2016, Word2013, Word2010, etc…all versions.

Most Useful Microsoft Word Shortcuts

Most Common Shortcuts

ShortcutDescription
Alt+QGo to the Tell Me tab
Ctrl+OGo to Open
Ctrl+SSave the open document
Ctrl+WClose the currently open document
Ctrl+XCut selected text.
Ctrl+CCopy selected text.
Ctrl+VPaste.
Ctrl+ASelect all contents of the page.
Ctrl+BBold highlighted selection.
Ctrl+IItalic highlighted selection.
Ctrl+UUnderline the selected text.
Ctrl+[Decrease selected font -1pts.
Ctrl+]Increase selected font +1pts.
Ctrl+EAligns the line or selected text to the center of the screen.
Ctrl+LAligns the line or selected text to the left of the screen.
Ctrl+RAligns the line or selected text to the right of the screen.
Ctrl+ZUndo last action.
Ctrl+YRedo the last action performed.

Function Keys

ShortcutDescription
F1Open help
F2Move text or graphics
F4Repeat the last action performed
F5Open the Find, Replace, and Go To window in Microsoft Word
F6Switch between the document, task pane, status bar, and ribbon
F7Displays the Editor task pane
F8Extends the selection
F9Updates the selected fields
F10Turns KeyTips on or off
F11Moves to the next field
F12Displays the Save As dialog

Shift+Function Keys

ShortcutDescription
Shift+F1Display the Reveal Formatting task pane.
Shift+F2Copies the selected text or graphic
Shift+F3Switch the text between upper case, lower case, and title case
Shift+F4Repeats the last Find or Go To action
Shift+F5Move the cursor to the location of the previous revision
Shift+F6Switches between the document, ribbon, status bar, and task pane (After press F6)
Shift+F7Displays the Thesaurus task pane
Shift+F8Reduce the selection
Shift+F9Switch between a selected field code and its result
Shift+F10Open the context menu
Shift+F11Go to the previous field
Shift+F12Saves the document

Ctrl+Function Keys

ShortcutDescription
Ctrl+F1Expand or collapse the ribbon
Ctrl+F2Displays the print preview area on the Print tab in the Backstage view
Ctrl+F3Cuts the selected content to the Spike
Ctrl+F4Closes the current document
Ctrl+F6Switches to the next document window when more than one document is open
Ctrl+F9Insert an empty field
Ctrl+F10Maximizes or restores the document window size
Ctrl+F11Locks the current field
Ctrl+F12Displays the Open dialog

Ctrl+Shift+Function Keys

ShortcutDescription
Ctrl+Shift+F3Paste the contents of the Spike
Ctrl+Shift+F5Displays the Bookmark dialog
Ctrl+Shift+F6Switches to the previous document window when more than one document is open.
Ctrl+Shift+F7Updates the linked information in a Word source document
Ctrl+Shift+F8, Press Arrow kyeyTurns extend selection mode on and off
Ctrl+Shift+F9Unlinks the current field
Ctrl+Shift+F11Unlocks the current field
Ctrl+Shift+F12Displays the Print tab in the Backstage view

Alt+Function Keys

ShortcutDescription
Alt+F1Moves to the next field
Alt+F3Creates a new Building Block
Alt+F4Closes Word
Alt+F5Restores the document window size
Alt+F6Moves from an open dialog box back to the document, for dialog boxes that support this behavior
Alt+F7Finds the next spelling or grammatical error
Alt+F8Displays the Macro dialog to create, run, edit, or delete a macro
Alt+F9Switches between all field codes and their results
Alt+F10Displays the Selection task pane
Alt+F11Opens the Microsoft Visual Basic for Applications editor

Alt+Shift+Function Keys

ShortcutDescription
Alt+Shift+F1Moves to the previous field
Alt+Shift+F2Saves the document
Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from a field displaying field results
Alt+Shift+F10Displays the menu or message for available actions
Alt+Shift+F12Selects the Table of Contents button in the Table of Contents container when the container is active.

Ctrl+Alt+Function keys

ShortcutDescription
Ctrl+Alt+F1Display Microsoft system information
Ctrl+Alt+F2Displays the Open dialog

Open Tab in Toolbar

ShortcutDescription
Alt+FOpen the File page
Alt+GOpen the Design tab
Alt+HOpen the Home tab
Alt+MOpen the Mailings tab
Alt+NOpen the Insert tab
Alt+POpen the Layout tab
Alt+ROpen the Review tab
Alt+SOpen the References tab
Alt+WOpen the View tab

Shortcut Keys for Documents

ShortcutDescription
Ctrl+NCreate a new document
Ctrl+OOpen a document
Ctrl+WClose the document
Alt+Ctrl+SSplit document window
Alt+Shift+C /Alt+Ctrl+SUndo split document window
Ctrl+SSave the document

Work with Web Content

ShortcutDescription
Ctrl+KInsert a hyperlink
Alt+Left arrow keyGo back one page
Alt+Right arrow keyGo forward one page
F9Refresh the page

Print and Preview Documents

ShortcutDescription
Ctrl+PPrint the document
Arrow keysMove around the preview page when zoomed in
Ctrl+HomeMove to the first preview page when zoomed out
Ctrl+EndMove to the last preview page when zoomed out
Page up or Page downMove by one preview page when zoomed out
Alt+Ctrl+ISwitch to print preview

Check Spelling and View Changes in the Document

ShortcutDescription
Alt+R, CCreat new comment
Alt+R, SOpen the Spelling&Grammar tab
Ctrl+Shift+ETurn change tracking on or off
Alt+Shift+CIf the Review Pane is open, close it

Find, Replace, and Go to Specific Items in a Document

ShortcutDescription
Ctrl+FDisplay the Navigation task pane
Ctrl+HDisplay the Replace dialog
Ctrl+GDisplay the Go To dialog
Alt+Ctrl+ZSwitch between the last four edited positions

Insert or Mark Table of Contents, Footnotes and Citations

ShortcutDescription
Alt+Shift+OMark a table of contents entry
Alt+Shift+IMark a table of authorities entry (citation)
Alt + Shift + F12, SpacebarChoose citation options
Alt+Shift+XMark an index entry
Alt+Ctrl+FInsert a footnote
Alt+Ctrl+DInsert an endnote
Alt+Shift+>Go to the next footnote
Alt+Shift+<Go to the previous footnote
Alt+QMove to the Tell me or Search field

Switch to Another View of the Document

ShortcutDescription
Alt+Ctrl+PSwitch to page view
Alt+Ctrl+OSwitch to outline view
Alt+Ctrl+NSwitch to draft view
Alt+W, FSwitch to the Read Mode view

Delete Text and Graphics

ShortcutDescription
BackspaceDelete one character to the left
Ctrl+BackspaceDelete one word to the left
DeleteDelete one character to the right
Ctrl+DeleteDelete one word to the right
Ctrl+XCut the selected content to the Clipboard
Ctrl+ZUndo the previous action
Ctrl+F3Cut the selected content to the Spike

Set Character Format

ShortcutDescription
Ctrl+DDisplay the Font dialog
Shift+F3Switch the text between upper case, lower case, and title case
Ctrl+Shift+AChange the text to all upper case
Ctrl+BApply bold formatting
Ctrl+UApply underline formatting
Ctrl+Shift+WApply underline formatting to the words, but not the spaces
Ctrl+Shift+DApply double-underline formatting
Ctrl+Shift+HHide the selected text
Ctrl+IApply italic formatting to text
Ctrl+Shift+KApply small caps formatting
Ctrl+Equal sign Apply subscript formatting
Ctrl+Shift+Plus signApply superscript formatting
Ctrl+SpacebarRemove manual character formatting
Ctrl+Shift+QChange the selected text to the Symbol font

Change Font or Font Size

ShortcutDescription
Ctrl+Shift+FDisplay the Font dialog
Ctrl+Shift+>Increase the font size
Ctrl+Shift+<Decrease the font size
Ctrl+]Increase the font size by 1 point
Ctrl+[Decrease the font size by 1 point

Copy Format

ShortcutDescription
Ctrl+Shift+CCopy the selected formatting
Ctrl+Shift+VPaste the selected formatting

Change Paragraph Alignment

ShortcutDescription
Ctrl+ECenter the text
Ctrl+JJustify the paragraph
Ctrl+RAlign the text to the right
Ctrl+LAlign the paragraph to the left
Ctrl+MIndent the paragraph
Ctrl+Shift+MRemove a paragraph indent
Ctrl+TCreate a hanging indent
Ctrl+Shift+TRemove a hanging indent
Ctrl+QRemove paragraph formatting

Set Line Spacing

ShortcutDescription
Ctrl+1Apply single spacing to the paragraph
Ctrl+2Apply double spacing to the paragraph
Ctrl+5Apply 1.5-line spacing to the paragraph
Ctrl+0Add or remove space before the paragraph

Apply Style to Paragraph

ShortcutDescription
Ctrl+Shift+SDisplay the Apply Styles task pan
Alt+Ctrl+Shift+SDisplay the Styles task pane
Alt+Ctrl+KEnable AutoFormat
Ctrl+Shift+NApply the Normal style
Alt+Ctrl+1Apply the Heading 1 style
Alt+Ctrl+2Apply the Heading 2 style
Alt+Ctrl+3Apply the Heading 3 style

Insert Special Characters

ShortcutDescription
Ctrl+F9Insert an empty field
Shift+EnterInsert a line break
Ctrl+EnterInsert a page break
Ctrl+Shift+EnterInsert a column break
Alt+Ctrl+Minus signInsert an em dash (—)
Ctrl+Minus signInsert an en dash (–)
Ctrl+hyphenInsert an optional hyphen
Ctrl+Shift+hyphenInsert a nonbreaking hyphen
Ctrl+Shift+SpacebarInsert a nonbreaking space
Alt+Ctrl+CInsert a copyright symbol (©)
Alt+Ctrl+RInsert a registered trademark symbol (®)
Alt+Ctrl+TInsert a trademark symbol (™)
Ctrl+Alt+Period (.)Insert an ellipsis (…)

Work with Field

ShortcutDescription
Alt+Shift+DInsert a DATE field
Alt+Ctrl+LInsert a LISTNUM field
Alt+Shift+PInsert a PAGE field
Alt+Shift+TInsert a TIME field
Ctrl+F9Insert an empty field
Ctrl+Shift+F7Update the linked information in a Microsoft Word source document
F9Update the selected fields
Ctrl+Shift+F9Unlink a field
Shift+F9Switch between a selected field code and its result
Alt+F9Switch between all field codes and their results
Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from a field displaying field results
F11Go to the next field
Shift+F11Go to the previous field
Ctrl+F11Lock a field
Ctrl+Shift+F11Unlock a field

That’s all for today’s tutorial sharing, I suggest you save or bookmark it because skilled use of these shortcut keys can help you greatly improve your work efficiency and make your boss full of praise.

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