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223 Excel Shortcuts for Windows And Mac

Date:2021-2-24 Author:Sandra

Making full use of shortcut keys can greatly speed up our operation of the computer. Of course, the boss also likes employees who work faster. If you don’t want to be fired, I suggest you use it often until you are skilled.

Shortcut Keys for General Functions

Open optionsAlt+F+T+,
Open helpF1+/
Undo last actionCtrl+Z+Z
Redo last actionCtrl+Y+Y
Repeat last actionF4+Y
Copy selected cellsCtrl+C+C
Cut selected cellsCtrl+X+X
Paste content from clipboardCtrl+V+V
Display the Paste Special dialog boxCtrl+Alt+V++V
Display find and replaceCtrl+F+F
Display find and replace, replace selectedCtrl+H+H
Find next matchShift+F4+G
Find previous matchCtrl+Shift+F4++G
Create embedded chartAlt+F1Fn++F1
Create chart in new worksheetF11Fn+F11

Shortcut Keys for Workbooks

Insert new worksheetShift+F11fn++F11
Go to next worksheetCtrl+PgDnFn++
Go to previous worksheetCtrl+PgUpFn++
Move to next paneF6Fn+F6
Move to previous paneShift+F6Fn++F6
Go to next workbookCtrl+Tab+Tab
Go to previous workbookCtrl+Shift+Tab++Tab
Minimize current workbook windowCtrl+F9+M
Maximize current workbook windowCtrl+F10fn++F10
Select adjacent worksheetsShift+Click+Click
Select non-adjacent worksheetsCtrl+Click+Click
Toggle scroll lockScr+L+kFn++F12
Toggle full screenCtrl+Shift+F1++F

Shortcut Keys for Active Cell

Select active cell onlyShift+Backspace+Delete
Show the active cell on worksheetCtrl+Backspace+Delete
Move active cell clockwise in selectionCtrl+.+.
Move active cell down in selectionEnterReturn
Move active cell up in selectionShift+Enter+Return
Move active cell right in a selectionTabTab
Move active cell left in a selectionShift+Tab+Tab

Shortcut Keys for Extend Selection

Extend selection by one cell rightShift++
Extend selection by one cell leftShift++
Extend selection by one cell upShift++
Extend selection by one cell downShift++
Extend the selection to the last cell rightCtrl+Shift+++
Extend the selection to the last cell leftCtrl+Shift+++
Extend the selection to the last cell upCtrl+Shift+++
Extend the selection to the last cell downCtrl+Shift+++
Extend selection up one screenShift+PgUpFn++
Extend selection down one screenShift+PgDnFn++
Extend selection right one screenAlt+Shift+PgDnFn+++
Extend selection left one screenAlt+Shift+PgUpFn+++
Extend selection to start of rowShift+HomeFn++
Extend selection to first cell in worksheetCtrl+Shift+HomeFn+++
Extend selection to last cell in worksheetCtrl+Shift+EndFn+++
Toggle extend selection modeF8Fn+F8

Shortcut Keys for Entering Data

Enter and move downEnterReturn
Enter and move upShift+Enter+Return
Enter and move rightTabTab
Enter and move leftShift+Tab+Tab
Complete entry and stay in same cellCtrl+Enter+Return
Enter same data in multiple cellsCtrl+Enter+Return
Insert current dateCtrl+;+;
Insert current timeCtrl+Shift:+;
Copy formula from cell aboveCtrl++
Copy value from cell aboveCtrl+Shift+++
Add hyperlinkCtrl+K+K
Display AutoComplete listAlt++
Fill right from cell leftCtrl+R+R
Fill down from cell aboveCtrl+D+D
Flash fillCtrl+E

Shortcut Keys for Borders

Add border outlineCtrl+Shift+&++0
Add or remove border rightAlt+R++
Add or remove border leftAlt+L++
Add or remove border topAlt+T++
Add or remove border bottomAlt+B++
Add or remove border upward diagonalAlt+D
Add or remove border horizontal interiorAlt+H
Add or remove border vertical interiorAlt+V
Remove bordersCtrl+Shift_++_

Shortcut Keys for Formatting

Format (almost) anythingCtrl+1+1
Display Format Cells with Font tab selectedCtrl+Shift+F++F
Apply or remove bold formattingCtrl+B+B
Apply or remove italic formattingCtrl+I+I
Apply or remove underscoringCtrl+U+U
Apply or remove strikethrough formattingCtrl+5++X
Add or remove the shadow font style++W
Add or remove the outline font style++D
Align centerAlt+H+A+C+E
Align leftAlt+H+A+L+L
Align rightAlt+H+A+R+R
IndentAlt+H6++Tab
Remove indentAlt+H5+++Tab
Increase font size one stepAlt+H+F+G++>
Decrease font size one stepAlt+H+F+K++<

Cell Edit Mode

Edit the active cellF2+U
Insert or edit commentShiftF2Fn++F2
Cancel entryEscEsc
Select one character rightShift++
Select one character leftShift++
Move one word rightCtrl++
Move one word leftCtrl++
Select one word rightCtrlShift+++
Select one word leftCtrl+Shift+++
Select to beginning of cellShift+HomeFn++
Select to end of cellShift+EndFn++
Delete to end of lineCtrl+Delete+Delete
Delete character to the left of cursorBackspaceDelete
Delete character to the right of cursorDeleteFn+Delete
Start a new line in the same cellAlt+Enter++Return

AcShortcut Keys for File

Create new workbookCtrl+N+N
Open workbookCtrl+O+O
Save workbookCtrl+S+S
Save asF12++S
Print fileCtrl+P+P
Open print preview windowCtrl+F2
Close current workbookCtrl+W+W
Close ExcelAlt+F4+Q

Shortcut Keys for Grid Operations

Display Insert Dialog boxCtrl+Shift+++++
Insert rowsCtrl+Shift+++++
Insert columnsCtrl+Shift+++++
Display Delete dialog boxCtrl++
Delete rowsCtrl++
Delete columnsCtrl++
Delete cellsCtrl++
Delete contents of selected cellsDeleteFn+Delete
Hide columnsCtrl+0+0
Hide rowsCtrl+9+9
Unhide rowsCtrl+Shift+9++9
Unhide columnsCtrl+Shift+0++0
Group rows or columnsAlt+Shift+++K
Ungroup rows or columnsAlt+Shift+++J
Open Group Dialog BoxAlt+Shift+++K
Open Ungroup Dialog BoxAlt+Shift+++J
Hide or show outline symbolsCtrl+8+8
Zoom inCtrl+Alt+++++
Zoom outCtrl+Alt+++

Shortcut Keys for Cell Edit Mode

Edit the active cellF2+U
Insert or edit commentShift+F2Fn++F2
Cancel entryEscEsc
Select one character rightShift++
Select one character leftShift++
Move one word rightCtrl++
Move one word leftCtrl++
Select to beginning of cellShift+HomeFn++
Select to end of cellShift+EndFn++
Select one word rightCtrl+Shift+++
Select one word leftCtrl+Shift+++
Delete to end of lineCtrl+Delete+Delete
Delete character to the left of cursorBackspaceDelete
Delete character to the right of cursorDeleteFn+Delete
Start a new line in the same cellAlt+Enter++Return

Shortcut Keys forPivot Tables

Select entire pivot tableCtrl+A+A
Toggle pivot table field checkboxSpaceSpace
Group pivot table itemsAlt+Shift+++K
Ungroup pivot table itemsAlt+Shift+++J
Hide pivot table itemCtrl+Ctrl+
Create pivot chart on same worksheetAlt+F1
Create pivot chart on new worksheetF11Fn+F11
Open pivot table wizardAlt+D+P++P

Shortcut Keys for Formulas

Toggle absolute and relative referencesF4+T
Open the Insert Function Dialog BoxShift+F3Fn++F3
Autosum selected cellsAlt+=++T
Toggle formulas on and offCtrl+`+`
Insert function argumentsCtrl+Shift+A++A
Enter array formulaCtrl+Shift+Enter++Return
Calculate worksheetsF9Fn+F9
Calculate active worksheetShift+F9Fn++F9
Force calculate all worksheetsCtrl+Alt+F9
Evaluate part of a formulaF9Fn+F9
Expand or collapse the formula barCtrl+Shift+U++U
Display function arguments dialog boxCtrl+A+A
Open the Name ManagerCtrl+F3Fn++F3
Define name using row and column labelsCtrl+Shift+F3Fn+++F3
Paste name into formulaF3
Accept function with autocompleteTab+Tab

Shortcut Keys for Drag and Drop

Drag and cutdragdrag
Drag and copyCtrl+drag+drag
Drag and insertShift+drag+drag
Drag and insert copyCtrl+Shift+drag++drag
Drag to worksheetAlt+drag+drag
Drag to duplicate worksheetCtrl+drag+drag

Shortcut Keys for Navigation

Move one cell right
Move one cell left
Move one cell up
Move one cell down
Move one screen rightAlt+PgDnFn++
Move one screen leftAlt+PgUpFn++
Move one screen upPgUpFn+
Move one screen downPgDnFn+
Move to right edge of data regionCtrl+++
Move to left edge of data regionCtrl+++
Move to top edge of data regionCtrl++
Move to bottom edge of data regionCtrl++
Move to beginning of rowHomeFn+
Move to last cell in worksheetCtrl+EndFn++
Move to first cell in worksheetCtrl+HomeFn++
Turn End mode onEndFn+
Go back to hyperlinkCtrl+G+Enter+G+Return

Shortcut Keys for Select Special

Display ‘Go To’ dialog boxCtrl+G+G
Select cells with commentsCtrl+Shift+OFn+++O
Select current region around active cellCtrl+Shift+*++Space
Select current regionCtrl+A+A
Select current arrayCtrl+/+/
Select row differencesCtrl+\+\
Select column differencesCtrl+Shift+|++|
Select direct precedentsCtrl+[+[
Select all precedentsCtrl+Shift+{++{
Select direct dependentsCtrl+]+]
Select all dependentsCtrl+Shift+}++}
Select visible cells onlyAlt+;++Z

Shortcut Keys for Number Formatting

Apply general formatCtrl+Shift+~++~
Apply currency formatCtrl+Shift+$++$
Apply percentage formatCtrl+Shift+%++%
Apply scientific formatCtrl+Shift+^++^
Apply date formatCtrl+Shift+#++#
Apply time formatCtrl+Shift+@++@
Apply number formatCtrl+Shift+!++!

Shortcut Keys for Pivot Tables

Select entire pivot tableCtrl+A+A
Toggle pivot table field checkboxSpaceSpace
Group pivot table itemsAlt+Shift+++K
Ungroup pivot table itemsAlt+Shift+++J
Hide pivot table itemCtrl+Ctrl+
Create pivot chart on same worksheetAlt+F1
Create pivot chart on new worksheetF11Fn+F11+b
Open pivot table wizardAlt+D+P++P

Shortcut Keys for Dialog Boxes

Move to next controlTabTab
Move to previous controlShift+Tab+Tab
Move to next tabCtrl+Tab+Tab
Move to previous tabCtrl+Shift+Tab++Tab
Accept and applyEnterReturn
Check and uncheck boxSpaceSpace
Cancel and close the dialog boxEscEsc

Shortcut Keys for Ribbon

Expand or collapse ribbonCtrl+F1++R
Activate access keysAlt
Move to next ribbon controlTabTab
Activate or open selected controlSpaceSpace
Confirm control changeEnterReturn
Get help on selected controlF1

Other

Opens the “What’s This?” window.Shift+F1Fn++F1
Open VBA EditorAlt+F11Fn++F11
Open Spelling dialog boxF7Fn+F7
Open Macro dialog boxAltF8Fn++F8
Open Thesaurus dialog boxShiftF7Fn++F7
Display control menuAlt+Space?
Display right-click menuShift+F10Fn++F10
Display Modify Cell Style dialog boxAlt+++L
Delete commentShift+F10+DFn+Shift+F10
Hide or show objectsCtrl+6+6
Snap to gridAlt
Duplicate objectCtrl+D+D
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